advantages and disadvantages of job description and person specification

Actually, this is considered as an outset of the job by all the recruiters. Introduction of Job Analysis # Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements There are two outcomes of job analysis : Job description Job specification. Advantages And Disadvantages Of Job Description. The job requirement should be reasonable and made with good faith. A job description can be broadly classified into two types. It's a promise. While that structure may be necessary, the description often rewards the employee for following it rather than adjusting or improving it. In most tasks, having good communication skills is important. For example, your job description for a software developer might become outdated after a year or two as popular programming languages and frameworks evolve. However, they need enough versatility that individuals can think outside the box. Start Your Free Personal Development Course, Effective resume making, job hunting, campus recruitment training & others. An employee may refuse to do other tasks not listed in the job description. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. illegal activities. Potential for Boredom. Advantages & Disadvantages of Job Description. Having experience running all aspects of her small business, she is knowledgeable about the daily issues and decisions that business owners face. 27 2023 Posted in moist critical hunger games. Hence in simple words, the description of the job provides the base or acts as a yardstick with the help of which the employer can segregate between good employees and bad employees.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-medrectangle-4','ezslot_8',107,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-medrectangle-4-0'); if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-banner-1','ezslot_5',134,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-banner-1-0');In case of recruitment also job descriptions comes handy as due to it only those people apply who possess all the qualities as described in description of the job which reduces the task of company considerably as they have to screen less number of applicants as majority of applicants not having the desired qualification for the job do not apply for the job after reading the description about the job. A well-written Job description and job specification help in faster hiring and closing of any job vacancy. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. Some of the disadvantages are mentioned below: It is a time-consuming process as it has to be very thorough and complete. Whats happening with the Environment Bill? For a few of them, it is a greater hindrance towards their work. It can only give a framework of emotional . The job description and job specification is the first location to look at when workers are not doing what we want them to. Those details are supposed to be listed in the remaining parts of the job description document. It does not store any personal data. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. Nature of authority regarding the relationships. It should be updated periodically; otherwise, it may lead to outdated data or information. Some other places featuring her business writing include JobHero, LoveToKnow, PocketSense, Chron and Study.com. The job description should detail the purpose, tasks and responsibilities of the job. Innovative energy company caused water pollution, HSE focuses on lung disease in metal fabrication. At the same time, during the screening process, you can look back at the job description to analyze whether an applicant qualifies for the position and whether additional training would be necessary. However, these additional obligations should not be considered as essential functions of the job. We and our partners use cookies to Store and/or access information on a device. By signing up, you agree to our Terms of Use and Privacy Policy. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Job description can be defined as the written statement which includes roles and responsibilities or functions of a particular position. For example, a job description for a cashier might detail the employee's responsibilities greeting customers, completing transactions and keeping the checkout space tidy. Job description can be defined as a way of collecting and recording job-related information which will help one to proceed further with the opted job title. It helps the Human resource member to recruit the candidates based upon the information provided. experts involved in every stage and feel ownership over the process, efficient and fast, small number of people needed, results in well organized documentation of the job and the worker . Job Specification. A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holder's duties and responsibilities (see Follow up). After the job description details are designed, we need to look at it again. You also have the option to opt-out of these cookies. Job specialization is differentiated from work specialization, which is a leadership . Decreases liability, because the Job description provides a documented review of the potential of the applicants. If you embrace technology and have a desire to work at a dynamic company . It also comprises of the skills that an eligible candidate should possess. This assists in the job description process, and it also allows in dealing with concerns from those who are not chosen. You will use the person specification as a basis for your selection decisions at shortlisting, presentation/test and interview stages. Another downside is that a job description can cause disagreements between managers and employees, especially when the job description isn't well written or is not conclusive. It helps one to become aware of the position he/she has been hired for. It's fast, free and there's no commitment. Sometimes it even helps prepare the individual for the interview questions or the general structure of the interview process. Performance specifications increase the potential for contractor innovation. What are the disadvantages of job specialization? Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. Skills are actions that the applicant is capable of doing. The specification should be derived from the job description and forms the foundation for the recruitment process. Does it perfectly indicate what the job is? Helps companies understand the type of candidate they should search for based on title, position and location. 3599719. Recruitment is the process from identifying that the business needs to employ someone up to the point where applications have arrived at the business. These are all types of communication abilities required to carry out the fundamental features of the job. Hiring a correct person. Providing a clear description of tasks ensures that both employers and employees are on the same page and prevents misunderstandings of what needs to be done and when. 821 Words4 Pages. The details mentioned here should be brief. The cookie is used to store the user consent for the cookies in the category "Other. The cookie is used to store the user consent for the cookies in the category "Analytics". Job specialization is a process that occurs when employees gain knowledge, education and experience in a specific area of expertise. Job explanations tell applicants what a company is looking for. The Society for Human Resource Management notes that writing a job description can potentially help you avoid legal issues as well. Drafting a job description and person specification helps you focus on your key requirements for the role and forms the basis of the selection criteria against which applicants will be assessed. It should identify the skills, knowledge, experience, qualifications, aptitudes and other personal qualities that relate specifically to the job description, to ensure that your focus is on ability to do the job rather than on irrelevant personal characteristics. How to Improve Your Credit Score, Who Are the Highest Paid Athletes in the World, What are the Highest Paying Jobs in New Zealand, difference between job description and job specification, Multitasking on Resume: Reasons you should Avoid, List of 14 Most Innovative Startups in the World, Find the Top 10 IT Contract Jobs Employers are Hiring in US. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. This cookie is set by GDPR Cookie Consent plugin. If so, we are almost done! The job description format includes job location, job duties and reporting information. Copy. Origin. This means they may not accurately reflect the position the employee holds at a given time, especially for ever-changing roles in fields like information technology. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. How to Answer. I accept the Terms and conditions and the Privacy notice. In order to understand about the job description better, one should look at the advantages and disadvantages of the job description . If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. Advantages & Disadvantages. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. We can now decide on the position and pay structure. Theyre, in fact, the foundation of the companys framework. LiveStrong.com: The Advantages of a Job Description, SHRM: Why You Should Have Job Descriptions, Gere Consulting Associates: The Six Common Problems With Job Descriptions, NJBIA: Preparing Useful and Legally Compliant Job Descriptions. Competencies are the characteristics or feature the company anticipates the applicant to show in the job role. The importance of job specialization in the modern-day workforce is that it helps to fulfill the need for skilled workers. advantages. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the job duties. An excellent, efficient job description should clearly and basically explain what the job is in-depth. Avoid terminology that would be doubtful in a job description and job specification. Pro advice. Job analysis. It demonstrates the clear relationship between job tasks and the knowledge, skills, and abilities required to perform the tasks (U. S. Office of Personnel Management, 2007). It can also be handled on a legal basis which will help the candidate to be on the safer side. Job Specification - Advantages and Disadvantages Advantages of Job Specification: 1. The purpose of . Job description is a broad, general, and written statement of a specific job, based on the findings of a job analysis. A 'competency framework' is a structure that sets out and defines each individual competency (such as problem-solving or people management) required by individuals working in an organisation or part of that organisation . What are the benefits of person specification? These are illustrations of published job descriptions that arent useful. Job descriptions will not, by themselves, determine whether a person should be exempt or nonexempt under applicable wage and hours laws. Its readily available online on any well-known job portal. - it will attract more applicants. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. Any other declaration that conveys other obligations (if applicable) should be included here. Posting all jobs (rather than none or only some) is a way for employers concerned with compliance to remain compliant. Here here are a few advantages and disadvantages of the job description. Sometimes, it does not meet employee expectations. 1. Job Description Job Description is basic information about the job. Companies generally hire a job recruiter to measure the skills and . It is helpful in preliminary screening in the selection procedure. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. 2022 - EDUCBA. This Specific purpose job description comprises of a particular description about a job wherein it involves a huge task, the employee should do. It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. Job specification. It is used as an important efficiency tool. in a written format. It specifies the task that is to be performed and checks whether the employee meets the deadline. Its essential to include a few details about the organization. A person with dual citizenship is a citizen of two countries at the same time, which has both advantages and disadvantages because it is a complex legal status. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. It renders the structure and discipline of the enterprise which the applicants should abide. > Learn more. Enjoy 10 days of tailor-made Tips & Advice. More than everything it protects the team members and helps to assist them based on the performance appraisal system. Job specification is the set of specific qualities, knowledge and experience, a person must possess to perform a particular job. Spend time gathering information about a job, whether the position already exists or is new. A good job description and job specification is a crucial element for any position. 2. The biggest disadvantage of job description is that sometimes it could be too rigid in the sense that if employee has the capability to perform other tasks in the company but due to description of the job he or she cannot do the task than it will lead to frustration in the mind of the employee and indirectly it is also a loss to the company as company will miss out on the extra work and talent of the employee. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are. A job description can be static. Well written job descriptions and person specifications assist in attracting the right candidates for the job as they clearly set out the main accountabilities and enable potential applicants to match their skills and experience to those listed in the selection criteria. It explains where the job suits within the overall company hierarchy. Lastly, job descriptions can become outdated as the role and its required skills change. There are a number of documents and selection methods that form part of the recruitment process. They are: As the name says work under immediate action is the duty performed by the employee as soon as receiving the detailed instructions which involve a standard method and procedure. Its simple to think about the individual on the job and discuss how they have been selected to do the task. We should not identify more than ten tasks. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. . It aims at validating the need of pre-employment testing/screening towards legal risk management. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Construction sector needs to tackle waste crime. Helps in better recruitment & selection, 5. What is advantage and disadvantage of specification? The importance of job description is very high in the hiring/recruiting sector. This allows them to be productive in the eyes of their supervisor, and it gives the supervisor a way to measure their progress. What are the benefits of job specification? Job Specification deals with the primary responsibilities that should be performed by the candidate. A number of key concepts that make up person-centred therapy | Cram Exhaustive material following and enhanced creation planning. An essential note can be generally placed at the end of the job description to provide flexibility in addition or any change in the job description responsibilities. Despite being a thorough documentation related to the job, there are certain limitation of job description: 1. Job Description and Person Specification . 1. Job specification highlights all the specific details required to perform the job at its best. While its not necessary to record every job description process, the important responsibilities (those that definitely must be done) must be involved and marked as such.

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