religious accommodation request letter sample

I realize the need for this requested accommodation is still a few months away, but I wanted to make arrangements in advance so that we can discuss it and plan. The law protects people who have sincere religious, ethical or moral beliefs. Notice of Liability Sample Letter. Avoid application of punitive leave policies. Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. Scheduling accommodations may involve: 1. Don't, for example, automatically laugh when an employee says he or she is a follower of the Jedi. You can also download it, export it or print it out. A request for a religious accommodation for housing must be made before housing is requested. In the meantime, they welcome feedback or questions from students who can reach them atdining@jhu.edu. I am a Seventh-day Adventist, and I observe the Sabbath as a day of rest and worship from sundown Friday to sundown Saturday. I would like to request an exception based on my religious beliefs and practices. Sabbath observance is so important to Adventists that it is part of our churchs name, i.e., Seventh-day.. What should I do if an applicant or employee asks for breaks, leave or other changes to a work situation because of his medical condition or his religious beliefs? SHRM Employment Law & Compliance Conference, Montana's governor made vaccination status a protected category, How to Push Back on Religious Accommodation Requests, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, White House Takes Action Against Migrant Child Labor, Antisemitism Fears, Incidents Are Rising in the US, Federal Lawmakers Propose Ban on Noncompete Agreements. Under the Equal Employment regulations, I am entitled to accommodations provided that they do not cause undue hardship to the company. Questions #1-7: Basic Information Questions 1 - 7 require . To help our brethren who may need support in writing a letter to establish a 'religious objection,' we have created a Religious Accommodation Request template that can be used and modified to suit individual circumstances. Don't be afraid to gently question the sincerity of the religion. For religious exemptions toimmunization requirements, students should submit along with their requests: Please email your request, your letter to President Burwell, andaletter from a leader of your faith community (or a request for consultation with the University Chaplain)to president@american.edu. OIE may need to discuss the nature of the religious belief(s, practice(s), and accommodation(s) with a student or employee's spiritual leader (if applicable) or religious or philosophy scholars to address the request for an exception. Religious Exemption Letter. I often suggest employees consider making a written request so they can decide what to say and how to say it without the stress of a face-to-face meeting with their employer. Ramadan Meal Options:Hopkins Dining is happy to add additional services and holiday specific menu items for students during Ramadan. It has become more difficult to breathe while in the office, even in my own personal office. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [STUDENT] Dear [School Administration]: [School] has issued a directive requiring me, a student enrolled in [school] [or, if the student is a minor, my child [name of student], a student enrolled in [school],] to get vaccinated with a COVID-19 vaccine. But for employees who need more ideas, the following examples offer additional guidance about how to communicate the need for an accommodation for various types of medical conditions. Employees, as well as job applicants, may request a religious or reasonable accommodation from an employer requirement that conflicts with their sincerely held religious beliefs, practices or observances. The Office of the University Chaplain has communicated to the faculty via the Provosts office a list of major religious holy days. American University will make good faith efforts to provide reasonable religious accommodations to students whose sincerely held religious beliefs conflict with a university policy, procedure, or other academic requirement unless such an accommodation would create an undue hardship. } Religious Accommodation Request - Template Back Top Any academic unit may issue additional or more specific information that is consistent with approved policy. As I believe you are aware, I am a Seventh-day Adventist. Although Title VII of the Civil Rights Act of 1964 and the Equal Employment Opportunity Commission (EEOC) do not require clergy letters to be submitted in order to obtain a religious accommodation to receiving . Hardship Letter Religious Accommodation Discrimination Example {Your Name} {Your Address} {Your Phone #} {Your Loan #} {Date} To Whom It May Concern: I would like to make a request for reasonable accommodation due to religious belief. Requests for reasonable accommodation to participate in pre-employment polygraph examinations must be submitted to the Office . If the student does not belong to a religious community that could provide this letter,the student should indicate this in their letter and request a letter from the University Chaplain after due consultation with the University Chaplain. This template letter is not intended to give legal advice, but rather general legal information and serve as a general resource. For example, an applicant may ask to reschedule an interview that is on a religious holiday or an employee may request an exception to a "no hats" rule to wear a religious head covering, such as a yarmulke or hijab. As such, I am unable to {work on Sunday mornings, shave my beard, etc.}. Thank you for considering my request. OIE will then gather the necessary informationtoconsiderthe request. This is likely to be your HR representative, but do check on that first. The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. 2. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why the worker needs to be accommodated for religious reasons, judging its sincerity and, if determined to be sincere, granting the accommodation. Whenever possible, such requests should be submitted no less than 30 days in advance of the desired accommodation. The interactive process starts when a student or employeesubmits a religious accommodation request. Hiring and Staffing Dept. Sign it in a few clicks The Sabbath is sacred to me and I devote these hours to God. First-Year Residential Students Living on Campus: You can sign up for a kosher meal plan while registering for housing the summer before you arrive on campus.Second-Year Resident Students Living in McCoyor Charles Commons: You can sign up for a kosher meal plan while registering for housing the spring of your first year.Second-year Residential Students Living in Homewood Apartments, Bradford, or Rogerss House: You can sign up for a kosher meal plan while registering for housing the spring of your first year or by signing up for meal plans on theHousing Portal.Upperclassmen and Off-Campus Students: You can enroll for a Kosher meal plan on theHousing Portal by logging in with your JHED. Students are required to check their course syllabi at the beginning of the semester, make any conflicts with religious/cultural observances known to their professors, and discuss arrangements for missed classes or assignments. It has been brought to the attention of The Vault Project that many employers are requesting a signed letter from a pastor on their religious exemption request forms for COVID vaccines. 10 Examples of Religious Exemption Requests for Covid-19 Vaccines In the United States, employers have the responsibility to create a safe and unbiased work environment for people of different races and beliefs. If it impacts safety, the employer can also say no to the accommodation request, she said. $('.container-footer').first().hide(); Frequently Asked Questions, Commissioner Charges and Directed Investigations, Office of Civil Rights, Diversity and Inclusion, Management Directives & Federal Sector Guidance, Federal Sector Alternative Dispute Resolution, sincere religious, ethical or moral beliefs. Writing A Hardship Letter To Social Security. Sabbath Accommodation Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. Ths request should include relevant information such as: Once a request is submitted, the University Chaplain will initiate an interactive process to determine if the request can be accommodated as requested and, if not, what, if any, alternative arrangements can be made. Your printed name. The law requires that educational institutions must develop policies to accommodate student absences to allow students to take holidays for reasons of faith or conscience or for organized . Members may download one copy of our sample forms and templates for your personal use within your organization. Make a temporary accommodation while a permanent one is being arranged. We have noticed that many brethren in Canada and elsewhere are facing the loss of employment for their unwillingness to comply with recent vaccine mandates in the workplace. I am enrolled in your course [course number]. For Deaf/Hard of Hearing callers: An applicant or employee to practice or observe his or her religion. Reasonable religious accommodation requests will be made on a casebycase basis taking into account factors including but not limited to: nature of the accommodation requested; duration of the request; timeliness of the request; alternative accommodations; financial impact; academic impact; and other related factors. 3. M`f"_qy7iSvvhBnq>!I+b"j0GL1Hy=3qIRrK{ 7\p% $K'@? < e/q[4T5iC`t`]fX`W_da(dk5 GadSh7(C/?. . Religious Accommodation Request Resolution Employee (identified below) has requested an accommodation related to a religious belief, practice, and/or requirement. The University may suggest an alternative accommodation it deems reasonable to accommodate a request. She had just been hired as a cashier at the fast-food restaurant. However, I cannot receive a COVID-19 vaccine because to do so would violate my sincerely held religious beliefs. Submission of the completed form will be treated as a request for a disability accommodation and evaluated and decided under applicable Rehabilitation Act standards for reasonable accommodation absent undue hardship to the agency. Erin Mulvaney. For Academic accommodations requests, students should seek to make arrangements with the appropriate professors first at the earliest opportunity. Employer's address. A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. Would you please let me know in the next week? Religious Accommodation Request Form A reasonable religious accommodation is a change in the work environment or in the way tasks or responsibilities are customarily done that enables an employee to participate in their religious practice or belief without undue hardship on the conduct of the university's business or operation. Document accommodations the employer tried to make and that the employee rejected. We have reviewed the attached case file and recommend action on SSgt Alpha's request for religious accommodation from compliance with Air Force grooming standards be deferred pending his imminent transfer of duty stations. The Department of the Air Force is processing a number of Religious Accommodation Requests for the COVID-19 vaccine. Unlike with disability accommodations, cost often may be a winning undue hardship argument for employers when religious accommodations are requested. } Employee Flu Vaccine ExceptionRequests:Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of Johns Hopkins Medicine Compliance Deadlines and OIE will do its best to respond in a timely manner. Request for Accommodation of Religious Practice SAMPLE 1. If you think you may have a medical emergency, call your doctor, go to the emergency department, or call 911 immediately. I observe the seventh-day of the week (Saturday) as the Sabbath as taught by my church in harmony with the Old and New Testament teachings of the Bible. Particular considerations for different accommodation types include: A request for a religious accommodation for housing must be made before housing is requested. Companies, however, have a leg up on public-sector employers when it comes to dealing with religious challenges to vaccine mandates. information only on official, secure websites. Please note that accommodation requests received past the deadline will not be considered until afterhousing assignments are determined. Homewood Housing Requests:The university recognizes that student observance of their faith may require special consideration for housing assignments. Model Letter: Requesting Religious Accommodation in the Face of COVID-19 Vaccine Workplace Mandate Dear [Name of Human Resources Officer or other appropriate supervisor]: On [set forth date], I and other employees of [name of employer] were notified that all employees must be fully vaccinated against COVID-19 and provide proof thereof or face Sabbath Accommodation - Sundown Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. You cannot, in other words, expect an employer or any other form of organization to guess what your religious beliefs are, and to put the appropriate measures in place. The other employees may wind up leaving due to the extra workload. Contact the University Chaplains Office only if there is a conflict in making the accommodations for a religious/cultural observance. The Justice Centre does not have a standard template to address such individual beliefs. (Note: This is a sample letter giving you a few theological reasons to help you with Biblical reasons to back up your claim for an exemption. I would like to request accommodations so that I might be able to perform my job effectively before my performance starts to suffer. There is no public health emergency. General Information Catalog IT Policies, Standards, and Guidelines Other objective reasons that a request isn't for religious reasons might include if the worker says he or she only puts organic substances into his or her body, defining organic substances as those that come from dirt. 02. SPOKANE, Wash - State employees required to get the COVID-19 vaccine now have a way to request religious and medical exemptions. You should consult an attorney for legal advice specific to your . how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other requirement. a qualified individual with a disability to enjoy equal employment opportunities. "Try your hardest to accommodate. Work a flexible schedule so that the employee can leave the job on Friday afternoon before sundown, to permit time to travel home before Sabbath begins. An employer must try to arrange to allow the employee to meet these religious obligations. Bunting noted that companies that previously placed employees on unpaid leave when they declined COVID-19 vaccinations for religious reasons are now bringing them back to the workplace. Religious beliefs are one freedom protected in the workplace by Title VII of the US Civil Rights Act of 1964. The requestor will be informed in writing of the decision to grant or deny the request, and of any conditions or limitations placed on the grant. 01. The sample letter linked contains false information such as: The COVID-19 vaccines are experimental gene therapy. Suspicious timing might arise if a worker requests and is denied time off on a Saturday and then the worker claims to have joined a religious organization that meets then and revives the request. Washington, DC 20507 To request permission for specific items, click on the reuse permissions button on the page where you find the item. Employers can request additional information when religious accommodations are requested, Bunting noted. Student Vaccine ExceptionRequests:Whenever possible, students should submit vaccine exceptionrequests to OIE at least 30 days in advance of Pre-Entrance Health Requirement Deadlines and OIE will do its best to respond in a timely manner. If students are sabbath-observant, they must make this fact known to their professors for any course in which Saturday work is required. For Airmen seeking a religious accommodation request, chaplains play a critical role in ensuring each request is fully considered in accordance with DAFI 52-201, Religious Freedom in the Department of the Air Force. A final thing to remember is that, as stated, while it is your right to have these accommodations made where possible, you must formally request them. It is your responsibility to make sure your employer has received the letter, and it is your responsibility to follow it up to make sure that your requested changes have been made. Change employee to a shift or department that does not operate on Friday night or Saturday. State that your request is not costly, inconvenient, or unsafe in any way, and should therefore be granted.

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